It is a good idea to review any sharing or permissions you have given on your OneDrive files at the beginning of each semester.ĭata in OneDrive is housed on Microsoft’s cloud infrastructure in the US. Remember to always share files with specific individuals, never with “everyone” or the “public” and that once a file is shared with someone and they download it to their device, they can share it with others.īy default all files are only accessible by you, the owner, until you share them. Yes! Students have access to OneDrive with their Microsoft Office 365 account. Once downloaded, login with your myBama email address and password. To download OneDrive on your mobile device, visit your device’s app store and install the Microsoft OneDrive app. We have a step-by-step guide with more details. Click Install Office to download the full O365 suite of tools. Log into with your or Crimson email address and myBama password. Users can install the OneDrive desktop app for full OneDrive functionality. Sign in with your or Crimson email address and myBama password. Visit to log in, access, upload and download files from the web. Microsoft OneDrive is available for all UA students, faculty and staff, and it can be used online or in desktop and mobile apps. Additionally, Microsoft offers a OneDrive Quick Guide for students, educators and researchers. Microsoft offers guides on their website, and the UA LMS offers OneDrive training. Visit our Events calendar to see OIT-hosted sessions. OIT regularly offers live webinar trainings on using Microsoft OneDrive. Sharing files with edit permissions allows multiple people to edit the same file simultaneously.Remember that once a file/folder is shared with someone and they download it to their device, they can share it with others.Use folders to share multiple files with others online.If the option “ Anyone” or “ People in The University of Alabama” is selected, the file is no longer private.Always choose the option to share files with “specific people”.If people forward the sharing invitation, only people who already have access to the item will be able to use the link. Specific people gives access only to the people you specify, although other people may already have access.Use this if you just want to send a link to somebody who already has access. People with existing access can be used by people who already have access to the document or folder.People in The University of Alabama with the link gives anyone within the organization who has the link access to the file, whether they receive it directly from you or forwarded from someone else.This may include people outside of your organization. Anyone with the link gives access to anyone who receives this link, whether they receive it directly from you or forwarded from someone else.People you specify can edit allows the people you share the file with to make changes to the document, download the document, and share the document with others.To do this you must uncheck the “Allow editing” option. You have the option to block downloads.This option does not allow the user to make changes to the document, just view and download. People you specify can view is the default settings for sharing files in OneDrive.In the OneDrive Online Documents file list, right click an existing file or folder, and select Share.In the OneDrive Online Documents file list, click the checkmark next to an existing file or folder, and select the Share button in the screens top menu.When creating or editing a document online, click the Share button on the top right of the screen.With the document open in the Microsoft application (ex: Word, PowerPoint, Excel), click the File button from the top bar, select Share from the left hand bar, and the top option, “Share with People”, should be selected.There are multiple ways to initiate sharing in OneDrive. All O365 data, including OneDrive, is stored on US-based servers. Sensitive data, including HIPAA data can be stored in OneDrive. Because of this high storage amount, OneDrive is a good solution for archiving files. Students, faculty and staff can store up to 5TB of data in Microsoft OneDrive, and each Microsoft Team also receives 5 TB of shared storage. This reflects your UA enterprise account. ![]() ![]() Note – when accessing files on the web, you’ll notice the file name begins with bama365-my.sharepoint. If you make a change to a file in one place, the change is reflected anywhere you use OneDrive. With OneDrive installed, users can sync files between a computer and the cloud, securing access to files from anywhere – your computer, your mobile device, and even through the OneDrive website.
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